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How to set emails in WooCommerce and send a PDF invoice automatically?

Updated: 2021-03-29 / Blog

How to set emails in WooCommerce and send a PDF invoice automatically?

Piotr Ostrowski

From this blog post, you will learn:

  • What does a standard, plain WooCommerce invoice look like
  • A super-easy way to generate PDF invoices for WooCommerce orders
  • How to automatically send such an invoice in WooCommerce to your customers after purchase

How to set emails in WooCommerce and a built-in invoice

You may already know that there’s a simple built-in WooCommerce feature for sending “invoices”:

Flexible Invoices Standard Woo Email

When you visit the order page in your WordPress dashboard, you will notice that there is an option for sending “invoices” to your customer:

Flexible Invoices Email Send

If you use it, your customer will get an e-mail with order details. This is how it will look – standard WooCommerce e-mail, which is called an “invoice”:

Flexible Invoices Email

Okay, pretty neat. But too plain, too primitive for me. I need a more complex solution.

Send PDF documents for WooCommerce orders to your customers

What would you say if I told you that you can send true PDF invoices to your customers for free? Below, you can see an example:

Flexible Invoices Pdf

Much better, huh? Such a PDF invoice is a document that can be used for accounting purposes. It is confirmed that invoices generated using this solution are 100% compatible with EU law. A personalized PDF document includes all necessary data:

  • seller and buyer details
  • unique number
  • date
  • VAT number
  • order items
  • tax rates and tax amounts
  • total amount and currency

Quick start

  1. Install and activate Flexible PDF Invoices for WooCommerce & WordPress from the WordPress plugin repository

    Download Free

  2. Type in your company details on the plugin’s configuration page:
    Flexible Invoices Company Details
  3. Go to the WooCommerce Edit Order page and click Issue Invoice:
    Flexible Invoices Issue Order Page
  4. After the document is generated, click its title and click the blue button Send by e-mail:
    Flexible Invoices Send Email

Final effect

As a result, your customer will get a simple, pretty-looking email with a link to the PDF file with the invoice:

Flexible Invoices Customer Email

As you can see, you can get a professional-looking PDF document that you may generate using only one click! And with the second click, you can email it to your customer inbox. Doesn’t it sound lovely? And all of this for free.

Automatically send & generate PDF invoice in WooCommerce

How about going a step further and enabling automation? Wouldn’t it be nice if your customer would automatically get such a PDF invoice right after the purchase? It is easy to set up with the PRO version of the plugin, which you can buy using the button below:

Flexible Invoices for WooCommerce PRO £79 £59

Use the PRO version to generate & send PDF documents to your customers automatically after purchase in your shop!

  • Generate documents automatically
  • Send invoice automatically by e-mail
  • Proforma invoices
  • Correction invoices
  • and even more

Go PRO or View Details
WP Desk
Plugins used by 2,000+ shops
Last Updated: 2021-04-14
Works with WooCommerce 4.7.0 - 5.0.x

With the PRO version you will be able to automatically send the invoice to the customer after purchase. Just choose the order status on the configuration page and you are ready to go:Flexible Invoices Automatically

As a result, the invoice is automatically sent to the client using the WooCommerce email service after his purchase in the shop.

Learn more about automatic invoicing in WooCommerce

Better WooCommerce emails with Flexible Invoices PRO

As you can see, with Flexible Invoices PRO, you are able to extend standard WooCommerce email possibilities by adding three more emails that you can send to your customers:

  • Invoice
  • Proforma Invoice
  • Correction Invoice (used for refunds)

Flexible Invoices Woocommerce Emails

Learn more about key differences between the free and PRO version of our plugin by reading this comparison:

Flexible Invoices free vs PRO

Choose which one will be suitable for you. And write to us if you have further questions.

About Piotr Ostrowski

I love when everything works as it should. Especially my life, and that doesn't happen. That's why I contribute to the perfect WooCommerce plugins.

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