Who we are
WP Desk Ltd
Unit 4e Enterprise Court, Farfield Park
Rotherham, England, S63 5DB
Company number: 09710381
Our website address: https://flexibleinvoices.com/
What data we collect and why we do it
For the purpose of execution of orders, accounting as well as tax and legal issues, we collect personal data provided in the order form: name, surname, full address, e-mail address, optionally the name of the company, and tax ID number. These data are collected and processed in order to execute orders and meet tax requirements, e.g. we record the IP address in order to correctly calculate VAT for the client’s country.
If you decide to add a comment and provide the following data: nickname, name, surname, e-mail address, and IP address, these data are collected and processed in order to carry out the comment services on the website – originally provided using the Disqus service but secured also on our server. The IP address is processed for safety purposes and to eliminate possible abuse of the comment system.
If you decide to contact us via the contact form, support form or directly to our e-mail address, we will collect the provided data and process them to contact you and implement the service of technical support. The data will be recorded on our server and sent to the Help Scout system by means of which we provide the technical support service and contact our users.
You may subscribe to our newsletter using the form on our website, entering your e-mail address. The provided e-mail address will be used exclusively to send the newsletter via the MailChimp and ShopMagic system. Your email address will be sent and processed by MailChimp and ShopMagic. You can unsubscribe at any time from the newsletter, clicking the link available in every newsletter.
Embedded content from other websites
The articles on this website may contain embedded content (e.g. videos, images, articles, etc.). The embedded content from other websites behaves analogically to the situation when the user visits a given website directly.
While using our products (plugins), you may grant your consent to collect the usage data. Consent is voluntary and may be revoked at any time. Detailed information about usage data and their processing can be found here.
Analysis of statistics
Your data may be also collected and processed for the purposes of statistical measurements, e.g. Google Analytics, Hotjar, Heap Analytics. The statistics obtained this way help us understand the needs of our clients better and improve our services.
Who we share the data with
To offer the service and run the company, we share the personal data in order to perform services necessary to conduct the business. As regards administration, the recipients are, for instance, our employees, accounting office. In terms of technology, they include Google, Facebook, Twitter, Disqus, SiteGround, The Camels, Help Scout, Postmark. Each of these entities receives only as much personal data as it needs to provide its service. We cooperate with entities applied updated rules of processing of personal data, adjusted to GDPR, fulfilling the criterion of the so-called Trusted Partners. Part of the personal data may be transferred outside the European Economic Area which results from the localization of the data processing centers of those companies, however, always according to the EU rule of transferring the personal data from the European Union to the USA based on the so-called Privacy Shield.
How long we store your data
We will store your data only for the time for which we will have the legal basis for it, that is until:
- the legal obligation to process your data expires (especially connected with accounting),
- your objection against the processing of your personal data is accepted – in the case when the legal basis for the processing of your data was the legitimate interest of the data controller,
- you withdraw your consent to process data if processing was based on it.
What rights you have in connection with your data
If you have the user’s account, placed orders, subscribed to the newsletter, or posted comments on this website, you may request to be provided with a file containing an exported package of your personal data in our possession, including all data provided by you. You may also request us to delete all your personal data in our possession. This does not regard any data we are obliged to keep due to administrative, legal, or safety reasons.
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