In WooCommerce, the default invoice templates are quite basic. While they cover the essentials — like order information, payment method, and customer details — they often lack the flexibility that businesses need to truly personalize their invoicing. That’s where the Flexible Invoices plugin comes in.
With Flexible Invoices, you can customize your WooCommerce invoices to match your brand, improve the customer experience, and ensure your invoices contain all the necessary legal and business information. Whether you want to add your company logo, customize tax fields, or completely rework the invoice layout, this plugin offers the tools you need.
How to customize WooCommerce invoices: the ultimate guide to invoice customization?
In this guide, we’ll show you the best features of the Flexible Invoices plugin and walk you through how to leverage them to enhance your WooCommerce invoice customization. The best part? The invoice customizer is available in the free version of the plugin, so you can start customizing without any extra cost.
Enable custom invoices for WooCommerce and WordPress.
Why this article is worth reading?
- Learn how to personalize your WooCommerce invoice template with easy-to-follow instructions.
- Discover the top 5 features of the Flexible Invoices plugin.
- Understand how the invoice customizer is available in the free version of the plugin.
- Get tips to customize your invoice templates and make them more professional.
- See examples of how to customize tax fields, shipping details, and company logos.
1. What is WooCommerce invoice customization?
In WooCommerce, the default “invoice templates” are simple and straightforward, offering basic details like the order total, customer name, and payment method. The customer may see it inside My account → a specific order (view details) or the site administrator can send the details via email.
In fact, its the order details, not an actual invoice.
However, when it comes to personalization — such as adding your company logo, customizing tax fields, or adjusting layout elements – WooCommerce falls short. This is where invoice customization becomes essential.
For many businesses, customizing invoices is about more than just aesthetics. It’s about reflecting the brand identity, ensuring legal and business information is included, and providing a better customer experience.
With the Flexible Invoices plugin, you get access to powerful customization features that make your WooCommerce invoices more professional and aligned with your business needs.
You may customize PDF invoices with the Flexible Invoices free plugin. Download the plugin →
2. How to customize WooCommerce invoices with the Flexible Invoices plugin?
Customizing WooCommerce invoices with the Flexible Invoices plugin is intuitive and simple. After installing the plugin, head to the plugin Settings → Invoice Template within your WooCommerce dashboard. From here, you can start adjusting various options to customize your invoice template.
You can upload your company logo, adjust the layout of the invoice, add or remove specific fields like shipping and tax details, and more. The plugin editor lets you make these changes without requiring any coding skills. For example, if you want to add a signature field or include order IDs, you can do so with just a few clicks.
The WooCommerce invoice plugin lets you select specific fields, necessary information about order data, or bank details that should go to the PDF invoices when you generate them automatically.
You may also customize different product elements, for example, item details, currency format, SKU, or user information. Let’s compare these options with the appearance of default invoices in WooCommerce you can print on the order edit screen.
3. What are the default invoice options in WooCommerce?
The default WooCommerce invoice options are quite limited. By default, WooCommerce includes basic elements like the customer details, order summary, and payment method. However, it lacks features for customizing the layout, adding your company logo, or including tax details beyond the basics.
This simplicity is great for small businesses or those with minimal invoicing needs, but for businesses looking to make their invoicing process better, the default options may not suffice.
Additionally, you would need to edit the PHP template to add any fields or use custom actions and filters to manage invoice emails.
To customize your WooCommerce invoices, you’ll need the Flexible Invoices plugin.
4. Why should you customize WooCommerce invoices?
Customizing your WooCommerce invoices has several benefits. Firstly, it improves the professionalism of your business. A personalized invoice with your company logo, custom fields, and clear tax information makes your business look more trustworthy and established.
Secondly, WooCommerce invoice template customization is necessary to meet legal or business requirements.
For example, businesses in certain industries need to include specific information such as VAT numbers or payment terms. Customizing your invoices ensures that these requirements are met and that the invoice is both professional and compliant.
You can read more about invoicing with currency table and vat number.
Finally, you can also upload custom logo and branding elements to the invoice template easily.
5. How to add your company logo to WooCommerce invoices?
One of the simplest and most effective customizations you can make to your WooCommerce invoices is adding your company logo. This not only makes the invoice look more professional but also reinforces your brand identity.
To add your logo, go to the Flexible Invoices settings, and under the general branding section, you’ll see an option to upload your company logo.
Then, using the visual Gutenberg invoice editor, you can adjust the size and position to make sure it fits perfectly within your PDF invoice template. Placing your logo at the top-center or top-left corner of the invoice is a popular option.
What’s more, you can add other visual elements on the invoice, for example, a colored line or png.
6. How to customize invoice templates for a better customer experience?
The Flexible Invoices plugin allows you to fully customize your invoice templates to create a more user-friendly experience. You can adjust the layout, including the order details, tax, and shipping fields, to make them easier to read.
For example, you can prioritize certain sections like the total amount or shipping instructions at the top of the invoice for visibility. Clear, well-organized invoices not only help your customers quickly find the information they need but also improve their overall experience with your store.
7. What fields can you customize in WooCommerce PDF invoices?
The Flexible Invoices plugin gives you control over which fields appear on your WooCommerce invoices. In addition to order details, shipping information, and payment methods, you can customize tax fields, and discounts to include any additional information relevant to your business.
For example, you may want to include a special discount code or order ID. This level of customization ensures your invoices meet both your business and customer needs.
But you can also disable the editor and use predefined template (or templates if you have Advanced Templates add-on).
8. How to adjust the layout of your WooCommerce invoices?
Adjusting the layout of your WooCommerce invoices is straightforward with the Flexible Invoices plugin. You can change the order of the invoice sections, such as moving tax breakdown to the bottom or adding a custom message to the footer.
The plugin also allows you to adjust the font size, style, and color to match your branding, giving your invoices a polished, professional look. Clear sections and a well-structured layout improve readability and help customers quickly locate key information, such as order totals and payment instructions.
Is the invoice customizer available in the free version?
Yes! The Flexible Invoices plugin includes powerful invoice customization features in its free version. You can upload your company logo, modify invoice layouts, and adjust fields such as tax, shipping, and payment details.
While the Pro version offers additional features like PDF invoice generation and more advanced customization options, the free version provides everything you need to create professional, branded invoices for your business.
Summary
- WooCommerce invoice customization allows you to add your company logo, adjust layouts, and include custom fields.
- The Flexible Invoices plugin gives you full control over your invoice templates, from layout to field customization.
- Custom fields let you add essential information like order IDs or special instructions to your invoices.
- You can easily adjust invoice layouts for a cleaner, more professional look.
- The invoice customizer is available in the free version of the Flexible Invoices plugin.
Download the free plugin.
